Surabaya Chinese Chamber of Commerce in Indonesia

Detailed Introduction

Surabaya Chinese Chamber of Commerce Charter (Trial Version)

Chapter I General Provisions

Article 1 The official name of this chamber is the Surabaya Chinese Chamber of Commerce in Indonesia.

Indonesian name: Perkumpulan Amal Tionghoa Surabaya Indonesia. Office address: Jl. Embong Trengguli No.22 Surabaya Indonesia

Article 2 Nature of this chamber: A non-profit social welfare institution legally registered under the Indonesian gove ment.

Article 3 Mission:

Under the premise of strictly abiding by Indonesia's constitution, laws, regulations, and relevant policies, this chamber aims to promote exchanges and cooperation among Chinese Indonesian small and medium-sized enterprises, as well as between them and Chinese small and medium-sized enterprises, for mutual development. It organizes like-minded individuals to achieve resource sharing, complementary advantages, and win-win outcomes. It also fulfills corporate social responsibilities by providing charitable assistance to the extremely impoverished groups in Indonesia.

Article 4 Operational Approach:

This chamber adheres to the concept of "supporting the chamber through business, promoting business through the chamber," insisting on taking from society and giving back to society. It welcomes donations in funds and materials from all sectors of society, member units, and members. It actively explores and integrates members' social resources and advantages in their fields, committed to smoothing business channels between gove ment and enterprises, enterprises and enterprises, and enterprises and individuals, thereby serving the gove ment, society, and members free of charge, and promoting economic prosperity.

Chapter II Scope of Activities Article 5 Business Area

1. Provide high-quality business information, opportunities, and conditions, organize various investment promotion activities, and bridge enterprises to land in Indonesia;
2. Provide professional consulting services in business, taxation, law, and finance;
3. Organize business exchange meetings across industries, mutual visits among member units, and provide opportunities for resource sharing, complementary advantages, and exchange of needed goods;
4. Organize business summits in specialized fields, invite experts to discuss hot, difficult, and bottleneck issues in business operations;
5. Organize exchange activities with Chinese Indonesian organizations, Indonesian business groups, and similar groups in China;
6. Invite insightful individuals from home and abroad to visit and exchange in Indonesia;
7. Operate the official public account of this chamber;
8. Other business activities consistent with the purpose of this chamber.

Article 6 Charity Area:

Organize various charitable activities based on actual circumstances.

Article 7 Fellowship Area:

Organize a large-scale Mid-Autumn Festival celebration annually based on actual circumstances.

Chapter III Membership

Article 8 Membership is voluntary, and resignation is free. Based on the voluntary principle, submit application materials, and after review, those who meet the conditions can become members of this chamber. If a member resigns, they should notify this chamber in writing and retu the membership card. Those who fail to fulfill obligations or do not participate in group activities for more than one year are considered automatic withdrawal.

Article 9 Membership qualifications: 1. Recognize and follow the charter of this chamber; 2. Self-employed Chinese Indonesian small and medium-sized business owners; 3. Chinese citizens with long-term residence rights in Indonesia; 4. Long-term residents in Indonesia and Indonesian Chinese who own their own enterprises; 5. Elite talents engaged in business or professional activities in Indonesia; 6. Retired senior Indonesian enterprise operators, national or social group executives.

Article 10 Member rights: 1. Members have the right to vote, stand for election, and vote; 2. Members have the right to propose suggestions or opinions on various chamber activities; 3. If needed, members can submit a written application to this chamber, and after study by the president's office meeting, they can obtain support and help consistent with the law and chamber functions; 4. Participate in activities organized by this chamber; 5. Supervise the financial revenue and expenditure of this chamber; 6. Enjoy business information and consulting services provided by this chamber.

Article 11 Member obligations: 1. Implement resolutions of this chamber; 2. Safeguard the legitimate rights and interests of this chamber; 3. Complete tasks assigned by this chamber; 4. Pay membership fees as stipulated; 5. Report situations to this chamber and provide relevant materials.

Article 12 Membership application: 1. Individuals fill out and submit a complete "Surabaya Chinese Chamber of Commerce Volunteer Membership Application Form"; 2. Collective review and approval by the president's office meeting; 3. Pay the first year's membership fee; 4. Issue a membership card.

Article 13 If a member seriously violates this charter, they will be expelled after review by the president's office meeting.

Chapter IV Organizational Structure

Article 14 The member representative assembly is the highest authority of this chamber, with the following powers:

1. Review and approve or amend the chamber charter;
2. Vote to elect or remove senior chamber leaders;
3. Review and approve the annual work report and financial report of the chamber;
4. Review and approve the annual work plan, budget report, and other major matters;
5. Decide on termination matters.

Article 15 The president's office meeting is the executive body of the member representative assembly, exercising the highest authority of the chamber. Its members consist of the president, executive vice president, and vice presidents, with the following powers:

1. Convene the member representative assembly;
2. Approve the qualifications of member representatives;
3. Implement resolutions of the member representative assembly;
4. Review and approve the annual work report, financial report, and work plan draft of the member representative assembly;
5. Review and approve membership applications or expulsions;
6. Responsible for daily management of the chamber;
7. Decide on other temporary matters not specified in this charter.

Article 16 The secretariat is the permanent working body of this chamber, directly under the president's office meeting. The secretary-general is fully responsible for the specific daily operations of the chamber.

Article 17 The member representative assembly meets once a year. The assembly is valid only if attended by more than two-thirds of members, and resolutions require approval by more than half of the attending members. For general matters, the assembly can use video, email, WeChat, and other online methods to allow remote participation and voting by some members. For voting matters, if not explicitly in favor, against, or abstaining, it is considered in favor of the majority opinion of the attending members.

Article 18 The president's office meeting is normally held once a week. However, the frequency can be increased or decreased based on actual work. The meeting requires attendance by more than two-thirds of members to be valid, and resolutions require approval by more than two-thirds of the attending members.

Chapter V Institutional Leadership

Article 19 The highest decision-making level of this chamber consists of one president, one executive vice president, and several vice presidents; non-leadership positions include one founding president, several honorary presidents, and permanent honorary presidents.

Article 20 The president is responsible for the overall work of the chamber and exercises the following powers:

1. Convene and preside over the president's office meeting;
2. Nominate candidates for vice president, secretary-general, or deputy secretary-general;
3. Guide the secretariat in daily chamber work;
4. Organize the formulation of chamber development plans and goals;
5. Approve large expenditures of the chamber.

Article 21 The executive vice president and vice presidents exercise the following powers:

1. Assist the president in overall chamber work; as needed, the executive vice president may exercise the president's powers when entrusted;
2. Based on the president's proposals and requirements, fully plan and implement various work deployments;
3. According to division of labor, vice presidents respectively oversee exte al relations, finance, business, charity, publicity, and documentation;
4. Collectively study and decide on work issues proposed by the secretariat;
5. Complete other temporary tasks assigned by the president.

Article 22 The secretary-general may be concurrently held by the vice president in charge of documentation, exercising the following powers:

1. Lead the drafting of chamber rules, regulations, documents, and materials;
2. Preside over the daily work of the secretariat;
3. Coordinate and liaise with various departments for daily work, organize the implementation of the annual work plan;
4. Nominate candidates for deputy secretary-general, department heads, and full-time secretariat staff, submit to the president's office meeting for approval;
5. Handle other daily affairs.

Article 23 Qualifications for chamber leadership positions must meet the following five points:

1. Have significant social influence in the Indonesian and Surabaya business communities, with a strong sense of responsibility and public welfare, and possess leadership, organizational, executive, and coordination skills;
2. Maximum age for holding office is seventy years old;
3. Good health, able to persist in normal work;
4. Have full civil capacity as granted by law;
5. Have not received criminal punishment depriving political rights.

Article 24 Term: The president, executive vice president, vice presidents, and secretary-general serve a term of three years. Upon expiration, a new leadership team and its members are elected by the member representative assembly. Unlimited consecutive terms are allowed.

Chapter VI Operating Funds

Article 25 This chamber establishes an independent account, managed by designated personnel, with funds used for designated purposes. Funding sources include: financial sponsorships and donations from various institutions and individuals; activity fees for special events; annual membership fees (enterprise 5j/year; individual 2jt/year). Financial revenue and expenditure are reported annually to the member representative assembly.

Chapter VII Termination of the Chamber

Article 26 If this chamber completes its mission, dissolves voluntarily, splits, merges, or needs to be cancelled for other reasons, the president's office meeting proposes a termination motion. The termination motion must be approved by the member representative assembly and reported to the gove ment for record, subject to review by the registration authority. Article 27 Before termination, this chamber must form a liquidation team under the guidance of the business supervisory authority to clear debts and claims and handle aftermath. The remaining property after termination, under the supervision of the business supervisory authority and social organization management authority, shall be used for developing undertakings related to the chamber's purpose in accordance with gove ment regulations.

Supplementary Provisions: This charter takes effect after approval by the member representative assembly. The final interpretation right of this charter belongs to this chamber.

August 1, 2024

For membership inquiries, please contact Qiandao.

[caption id="attachment_3238" align="aligncenter" width="142"] Qiandao-Lin Hai[/caption]